RENT STABILIZATION BOARD
Special Meeting Minutes

Wednesday, June 15, 2011

6 PM

APPROVED

NO WEBCAST


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1. Roll call –  Chair Stephens called the meeting to order at 6:08 p.m.  Aimee Mueller called roll.

Commissioners present:  Blake, Dodsworth (via teleconference), Harr, Shelton, Townley (left at 7:09), Tregub, Stephens
Commissioners absent:  Drake, Webster
Staff present:  Barton, Hutton, Lasala (I.T. Dept.), Kelekian, Mueller, Thygesen (I.T. Dept.)

2. Approval of Agenda M/S/C  (Tregub/Townley) RE-ORDER AGENDA TO HEAR RTS (RENT TRACKING SYSTEM) ITEM BEFORE PUBLIC FORUM.  Roll call vote.  YES: Blake, Dodsworth, Harr, Shelton, Townley, Tregub, Stephens; NO: None;  ABSTAIN: None;  ABSENT: Drake, Webster.  Passed:  7-0-0-2. 

3. Public Forum – This item was heard after Item 4.a.(1) by a prior vote on Approval of the Agenda.  There were two speakers:  David Keenan and Frank Olken spoke about the recommendations to upgrade the Board’s Rent Tracking System (RTS) database. 

4. Action Items

a.   From Board Members, Executive Director and Committees

(1) Recommendation to adopt a resolution authorizing the Executive Director to execute a contract with Software AG to replace and upgrade the majority of the Rent Board’s existing 17-year-old Rent Tracking System database (RTS)  (Executive Director)

M/S/F  (Tregub/Shelton)  ADOPT RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE A CONTRACT WITH SOFTWARE AG TO REPLACE AND UPGRADE THE MAJORITY OF THE RENT BOARD’S EXISTING 17-YEAR-OLD RENT TRACKING SYSTEM DATABASE (RTS).  Roll call vote.  YES: Blake, Shelton, Tregub, Stephens;  NO: Dodsworth, Harr;  ABSTAIN: None;  ABSENT: Drake, Townley, Webster.  Failed:  4-2-0-3.

(2) Recommendation to adopt resolutions authorizing the Executive Director to execute contracts with the East Bay Community Law Center and the Eviction Defense Center for the 2011/2012 Fiscal Year in an amount not to exceed $112,000 for each agency  (Executive Director)

After discussion of the two proposals and the additional amount requested by the East Bay Community Law Center for Fiscal Year 2011/2012, the Board took the following action:

M/S/C  (Harr/Blake)  ADOPT RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE A CONTRACT WITH THE EAST BAY COMMUNITY LAW CENTER FOR THE 2011/2012 FISCAL YEAR IN AN AMOUNT NOT TO EXCEED $123,320.  Roll call vote.  YES: Blake, Dodsworth, Harr, Shelton, Stephens;  NO: None;  ABSTAIN: Tregub;  ABSENT: Drake, Townley, Webster.  Passed: 5-0-1-3.  

M/S/C  (Harr/Tregub)  ADOPT RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE A CONTRACT WITH THE EVICTION DEFENSE CENTER FOR THE 2011/2012 FISCAL YEAR IN AN AMOUNT NOT TO EXCEED $112,000.  Roll call vote.  YES: Blake, Dodsworth, Harr, Shelton, Tregub, Stephens; NO: None;  ABSTAIN: None;  ABSENT:  Drake, Townley, Webster.  Passed:  6-0-0-3.  

(3) Recommendation to adopt a resolution authorizing the Executive Director to execute a contract with Christine Minnehan & Associates for legislative advocacy, in the 2011/2012 Fiscal Year in an amount not to exceed $45,000 plus $1,000 for reimbursement of out-of-pocket travel expenses when on Board business (Executive Director)

M/S/C  (Tregub/Shelton)  ADOPT RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE A CONTRACT WITH CHRISTINE MINNEHAN & ASSOCIATES FOR LEGISLATIVE ADVOCACY, IN THE 2011/2012 FISCAL YEAR IN AN AMOUNT NOT TO EXCEED $45,000 PLUS $1,000 FOR REIMBURSEMENT OF OUT-OF-POCKET TRAVEL EXPENSES WHEN ON BOARD BUSINESS.  Roll call vote.  YES: Blake, Dodsworth, Harr, Shelton, Tregub, Stephens; NO: None;  ABSTAIN: None;  ABSENT:  Drake, Townley, Webster.  Passed:  6-0-0-3.     

5.   Information and Announcements

Please Note:  The Board may move Information Items to the Action Calendar.

a.  Reports from Board Members/Staff

(1)   June 6, 2011 e-mail communication from Commissioner Dodsworth regarding proposed  contract with Software AG  (Executive Director) 

6.   Adjournment  M/S/C  (Harr/Dodsworth)  CHAIR STEPHENS ADJOURNED THE MEETING AT 9:22 P.M.  Roll call vote.  YES: Dodsworth, Harr, Shelton, Tregub, Stephens; NO: None;  ABSTAIN: Blake;  ABSENT:  Drake, Townley, Webster.  Passed:  5-0-1-3.