RENT STABILIZATION BOARD
Regular Meeting Minutes

Monday, June 20, 2011

7 PM

APPROVED

Video Archive
(3hrs, 14mins)


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1. Roll call – Chair Stephens called the meeting to order at 7:08 p.m.  Aimee Mueller called roll.

Commissioners present:  Blake, Dodsworth, Harr, Shelton, Townley, Tregub, Webster (arrived 7:23), Stephens 
Commissioners absent:  Drake
Staff present:  Barton, Brown, Hutton, Kelekian, Law, Mueller 

2. Approval of Agenda M/S/C  (Townley/Dodsworth)  APPROVE AGENDA WITH THE FOLLOWING CHANGES:  HOLD OVER THE MAY 16 MEETING MINUTES, AND ADJOURN THE MEETING IN HONOR OF COMMISSIONER TREGUB’S GRANDMOTHER, VITA POLYAKOVA.  Voice vote.  Passed:  7-0-0-2.  ABSENT:  Drake, Webster.

3. Public Forum  There were three speakers:  Marc Janowitz, Esq. of East Bay Community Law Center, Paul Barker, and Jenice Chou. 

4. Approval of May 16, 2011 Regular Meeting minutes ITEM HELD OVER BY PREVIOUS VOTE ON APPROVAL OF AGENDA.

In order to honor the Appeal Time Certain of 8:00 p.m., the Board heard the following Action Items out of order:

6.  Action Items

a. From Board Members, Executive Director and Committees

Action Items 6.a.(1), 6.a.(2) and 6.a.(3) were voted on in one motion noted below Item 6.a.(3).

(1)  Recommendation to approve changes to Service Employees International Union – Local 1021 Maintenance and Clerical Chapter Memorandum Agreement  (Executive Director)

(2)  Recommendation to approve changes in Cost of Living Adjustments (COLA’s) for Unrepresented Employees  (Executive Director)

(3)  Recommendation to delegate to the Executive Director the authority to review, approve and sign revisions, modifications or extensions to the existing Memorandum Agreements with SEIU Local 1021 – Community Services Chapter, and Public Employees Union – Local One  (Executive Director)   

M/S/C  (Townley/Tregub)  APPROVE RECOMMENDATIONS FOR ITEMS 6.a.(1), 6.a.(2) AND 6.a.(3) AS WRITTEN.  Voice vote.  Passed:  8-0-0-1.  ABSENT:  Drake.

(4)  Resolution to authorize the continued deferral of implementation of the Executive Director’s 2.5% Cost of Living Adjustment (COLA) which was scheduled to take effect on June 27, 2010 and deferral of the COLA adjustments scheduled to take effect on June 26, 2011 (2%) and December 25, 2011 (1%) until the end of Fiscal Year 2011-2012  (Executive Director)

After several Commissioners thanked the Executive Director for putting forth this Resolution and for his hard work, the Board took the following action:

M/S/C  (Webster/Harr)  ADOPT RESOLUTION TO AUTHORIZE THE CONTINUED DEFERRAL OF IMPLEMENTATION OF THE EXECUTIVE DIRECTOR’S 2.5% COST OF LIVING ADJUSTMENT (COLA) AS WRITTEN.  Voice vote.  Passed:  8-0-0-1. ABSENT:  Drake.

(5)  Recommendation to adopt a resolution authorizing the Executive Director to execute a contract with Software AG to replace and upgrade the majority of the Rent Board’s existing 17-year-old Rent Tracking System database (RTS)   (Executive Director)

M/S/C  (Tregub/Townley)  ADOPT RESOLUTION AS WRITTEN.  Roll call vote.  YES:  Blake, Shelton, Townley, Tregub, Webster, Stephens;  NO: Dodsworth, Harr;  ABSTAIN:  None;  ABSENT:  Drake.  Passed:  6-2-0-1.
 
(6)  Discussion and adoption of the Fiscal Year 2011-2012 Budget and Staffing Model (Executive Director) 

After Budget & Personnel Committee Chair Tregub gave an overview of the budget process and the Executive Director answered questions from Commissioners, the Board took the following action:
 
M/S/C  (Harr/Webster)  ADOPT THE FISCAL YEAR 2011-2012 BUDGET AND STAFFING MODEL AS WRITTEN.  Voice vote.  Passed:  7-0-1-1.  ABSTAIN:  Dodsworth;  ABSENT:  Drake. 

Action Items 6.a.(7), 6.a.(8) and 6.a.(10) were voted on in one motion noted below Item 6.a.(10).

(7)  Recommendation to adopt a resolution authorizing the Executive Director to modify the contract with Berkeley Community Media by extending the term through June 30, 2012 and increasing the contract by an amount not to exceed $19,000 for Fiscal Year 2011-2012  (Executive Director)

(8)  Recommendation to adopt a resolution authorizing the Executive Director to modify the contract with Teri Darrenougue for captioning services of televised Board meetings by extending the term through June 30, 2012 and increasing the contract by an amount not to exceed $12,000 for Fiscal Year 2011-2012  (Executive Director)

(10)  Recommendation to adopt a resolution authorizing the Executive Director to issue a purchase order with KPFA to continue live broadcasts of all regularly-scheduled and periodic Special Board meetings in the 2011-2012 Fiscal Year in an amount not to exceed $2,100  (Executive Director)

M/S/C  (Harr/Blake)  ADOPT RESOLUTIONS FOR ITEMS 6.a.(7), 6.a.(8) and 6.a.(10) AS WRITTEN.  Voice vote.  Passed:  8-0-0-1.  ABSENT:  Drake.

5. Appeal Time Certain – 8:00 p.m.

Appeal T-5148  (2137 Parker Street, Unit A) 

Parties present:  Silvaleela Lella (Appellant), Erica Donald and Linda Locke (Respondents).

M/S/C  (Webster/Harr)  AFFIRM THE HEARING EXAMINER’S DECISION.  Roll call vote.  YES: Blake, Dodsworth, Harr, Shelton, Tregub, Webster, Stephens;  NO: Townley;  ABSTAIN: None;  ABSENT: Drake.  Passed:  7-1-0-1.

6.  Action Items

a. From Board Members, Executive Director and Committees

(9)  Recommendation to adopt a resolution authorizing the Executive Director to modify the contract with Quartet Systems, Inc. for database maintenance by extending the term through June 30, 2012  (Executive Director)

M/S/C  (Tregub/Blake)  ADOPT RESOLUTION AS WRITTEN.  Voice vote.  Passed:  8-0-0-1. ABSENT:  Drake.

(11)  Recommendation to adopt a resolution authorizing the Executive Director to issue a purchase order with Berkeley Unified School District for use of the Council Chambers in the Maudelle Shirek Building for all regularly-scheduled and periodic Special meetings of the Rent Board in the 2011-2012 Fiscal Year by an amount not to exceed $2,000  (Executive Director)

M/S/C  (Webster/Tregub)  ADOPT RESOLUTION AS WRITTEN.  Voice vote. Passed:  7-0-0-2.  ABSENT:  Drake, Shelton (stepped out).

(12)  Proposal to approve staff recommendation on the following requests for waiver of late registration penalties (Executive Director)

Ministerial Waivers

Waiver No.      Property Address
3969                 2418 Roosevelt Avenue
3989                 2799 Piedmont Avenue
4000                1226 Russell Street
4018                1423 Walnut Street, #3
4020                923 Dwight Way

Discretionary Waivers

Waiver No.      Property Address
3951                 1631 Alcatraz Avenue
3957                 2817 California Street
3960                 840 Allston Way
3963                 1804 – 62nd Street
3965                 1140-1142 Addison Street
3981                 2805 Ellsworth Street
3982                 1406-1408 Harmon Street
3986                 1547 Prince Street
3987                 3200 Ellis Street
3988                 1324 Alcatraz Street
3997                 2917 Shattuck Avenue
4002                 1138 Addison Street
4008                 1218 Haskell Street
4009                 1675 Euclid Avenue
4013                 1415 Alcatraz Avenue
4014                 2665 Shasta Road
4021                 1642 – 10th Street

Commissioner Shelton pulled Waiver No. 4002 for discussion; Commissioner Harr pulled Waiver Nos. 3963, 3965, 3982 and 4021; Commissioner Townley pulled Waiver Nos. 3963, 3965, 3982, 4021, 3957 and 3981.

M/S/C  (Blake/Tregub)  APPROVE STAFF RECOMMENDATION FOR ALL MINISTERIAL WAIVERS AND FOR DISCRETIONARY WAIVER NOS. 3951, 3960, 3986, 3987, 3988, 3997, 4008, 4009, 4013 AND 4014, WITH THE AMENDMENT OF THE CORRECTION SUBMITTED FOR WAIVER NO. 3988.  Voice vote.  Passed:  8-0-0-1.**  ABSENT: Drake.

**For Waiver Nos. 3951, 3960, 4013 and 4014 only, Commissioner Townley voted “NO” so the vote above for these four Waivers only is as follows:  Voice vote.  Passed: 7-1-0-1.  ABSENT: Drake.  

M/S/C  (Harr/Webster)  WAIVE 100% (ONE-HUNDRED PERCENT) FOR WAIVER NO. 3963.  Voice vote.  Passed: 8-0-0-1.  ABSENT: Drake.

Substitute motion:  M/S/F  (Dodsworth/Townley)  WAIVE 35% (THIRTY-FIVE PERCENT) FOR WAIVER NO. 3957.  Roll call vote.  YES: Dodsworth, Townley;  NO: Blake, Harr, Shelton, Tregub, Webster, Stephens; ABSTAIN: None;  ABSENT: Drake.  Failed:  2-6-0-1.    

Main motion:  M/S/C (Tregub/Harr) APPROVE STAFF RECOMMENDATION FOR WAIVER NO. 3957.  Roll call vote.  YES:  Blake, Dodsworth, Harr, Shelton, Townley, Tregub, Webster, Stephens;  NO: None;  ABSTAIN: None; ABSENT: Drake.  Passed:  8-0-0-1. 

M/S/C  (Harr/Townley) WAIVE 100% (ONE-HUNDRED PERCENT) OF THE PENALTY FOR WAIVER NO. 3965 AND DIRECT STAFF TO SEEK RECOVERY OF THE FULL PENALTY BALANCE FROM THE FORMER OWNER THROUGH A LAWSUIT IN SMALL CLAIMS COURT.  Roll call vote.  YES: Blake, Dodsworth, Harr, Shelton, Townley, Tregub, Webster;  NO: None;  ABSTAIN: Stephens;  ABSENT: Drake.  Passed:  7-0-1-1.

Chair Stephens recommended that Waiver No. 3981 be held over to the next meeting in order to obtain further clarification from staff.  There were no objections.

M/S/W  (Townley/Tregub)  WAIVE 100% (ONE-HUNDRED PERCENT) OF THE PENALTIES FOR WAIVER NO. 3982.  **No vote – motion withdrawn by maker.**

M/S/C  (Blake/Harr)  APPROVE STAFF RECOMMENDATION FOR WAIVER NO. 3982. Roll call vote.  YES: Blake, Dodsworth, Harr, Shelton, Tregub, Webster;  NO: Townley; ABSTAIN: None;  ABSENT: Drake.  Passed:  7-1-0-1.

M/S/C  (Shelton/Harr)   WAIVE 100% (ONE-HUNDRED PERCENT) OF THE PENALTY FOR WAIVER NO. 4002 ONLY IF THE OWNER PAYS HIS 2011-2012 REGISTRATION FEES IN FULL ON OR BEFORE JULY 1, 2011; OTHERWISE IMPOSE A TOTAL PENALTY OF $100.00 (ONE-HUNDRED DOLLARS) ONLY.  Voice vote.  Passed:  8-0-0-1.  ABSENT: Drake.

M/S/C  (Harr/Blake)  APPROVE STAFF RECOMMENDATION FOR WAIVER NO. 4009. Voice vote.  Passed:  8-0-0-1.  ABSENT: Drake.
 
M/S/C  (Blake/Townley)  WAIVE 90% (NINETY PERCENT) OF THE PENALTY FOR WAIVER NO. 4021.  Roll call vote.  YES:  Blake, Dodsworth, Harr, Shelton, Townley, Webster;  NO: Stephens;  ABSTAIN:  Tregub;  ABSENT: Drake.  Passed:  6-1-1-1.

7.   Information and Announcements

Please Note:  The Board may move Information Items to the Action Calendar.

a. Reports from Board Members/Staff
            
(1) Update on the Affordable Housing Mitigation Fee Ordinance (Executive Director) The Executive Director updated the Board on the status of this ordinance.

(2) Update on the status of proposed changes to the Relocation Ordinance  (Executive Director and Eviction/Section 8/Foreclosure Committee members)  Deputy Director Barton updated the Board on the status of this ordinance.

(3) May 24, 2011 Sierra Club Alameda County Group Environmental Principles for the Berkeley Downtown Plan submitted to the City Council  (Commissioner Tregub)  In agenda packet and self-explanatory.

(4) May 31, 2011 Market Medians report for January 1999 through March 2011 (Executive Director)  In agenda packet and self-explanatory.

(5) May 31, 2011 e-mail from Qadriyyah Abdullah sent to all Commissioners concerning the property at 2124 Parker Street, Apt. 305  (Executive Director)  In agenda packet and self-explanatory.

(6) June 1, 2011 Daily Californian article titled “Berkeley Ranked as Top College Town for Renters”  (Executive Director)  In agenda packet and self-explanatory.

b.   Updates and Announcements regarding Committee/Board Meetings

(1) Budget and Personnel – Committee Chair Tregub said the Committee will meet again soon.

a.  June 20th agenda

(2) Outreach – Committee Chair Webster updated the Board on the Committee’s recent work.

a. June 17th agenda  

(3)   IRA/AGA and Habitability – Committee Chair Stephens said the Committee will meet soon and will have a full agenda.

(4)   Eviction/Section 8/Foreclosure – Committee Chair Harr discussed the upcoming Foreclosure presentation by East Bay Community Law Center and the Committee’s recent progress.

a.  June 10th agenda

(5)   Safe & Sustainable Housing – Committee Chair Townley updated the Board on the Committee’s recent progress.

(6)   4 x 4 City Council/RSB Housing Committee – This Committee met in June and agendized topics included the Soft Story Ordinance, an Anti-Harassment Ordinance, the Demolition Ordinance and recycling in large buildings.

a.  June 16, 2011 agenda

(7)   Ad Hoc Committee on Waiver Process – Committee Chair Shelton updated the Board on the Committee’s activities and Commissioner Harr said the next meeting is Wednesday, June 22nd.

a.  March 17th minutes

b.  May 27th agenda 

c.  June 22nd agenda

(8)   Future Special Meetings

c.      Discussion of items for possible placement on future agenda

8.   Adjournment – Chair Stephens moved to adjourn the meeting at 10:23 p.m. in honor of Commissioner Tregub’s grandmother, Vita Polyakova.  Voice vote.  Passed:  8-0-0-1.  ABSENT:  Drake.