The Condominium Conversion Process

  1. Applicant prepares application according to the Residential Condominium Conversion Projects—Application Submittal Requirements form.  Applicant must include all items on this form to make the application complete.
  2. Applicant submits application and pays fee at Permit Service Center (2120 Milvia Street).
  3. Application is routed to Planning Staff to check for completeness.
  4. Planning routes the application materials to the following agencies for their review:
    • Housing Staff: verifies there is sufficient information to estimate the Affordable Housing Mitigation Fee (AHMF),
    • Rent Board Program Staff: verifies the project is eligible to convert to condominiums, and
    • Engineering Staff: reviews the subdivision map and Application for Condominium.
  5. If application is incomplete, Planning Staff will send a letter within 30 days of application submission date to the applicant listing items required for staff to consider the application complete.
    • Applicant submits all requested information.
  6. Application is deemed complete by Planning Staff.
  7. Application is routed the contract inspector.
    • Inspector contacts applicant to set up an inspection.
    • Inspector creates a checklist with all violations.
      • Checklist is routed to Building & Safety, Planning, Fire Department, and Public works to call out visible life and safety violations and disclosure items.
      • Planning sends the checklist to applicant.
  8. Applicant applies for and obtains permits to correct the visible life and safety violations.  Applicant can also decide to correct any of the disclosure items.
    • Once permits are obtained, applicant notifies Planning Staff.  Staff contacts the contract inspector who will conduct a final inspection to verify all visible life and safety violations are corrected and will note whether any disclosure items are corrected.
    • If applicant decides not to correct the disclosure items, Planning Staff will prepare a Notice of Disclosure for recordation with the final map.
  9. If the project contains four or less units:
    • Engineering Staff requests a Mylar copy of the map from the surveyor or licensed engineer and obtains the City Engineer’s signature.  Engineering staff gives the signed Mylar to Planning Staff.
    • Housing Staff prepares the fee documents, obtains necessary City official signatures (City Attorney, City Manager), provides escrow instructions, and transmits the documents and instructions to Planning Staff.
    • Planning Staff receives above items and obtain Planning Director’s signature.  Planning Staff routes map and all relevant documents to City Clerk’s office to sign the fee documents and notifies applicant.
    • Applicant’s title company picks up map and records with County after Planning Staff notifies applicant that documents are ready for pick-up.
  10. If project contains five or more units:
    • Planning Staff prepares report to Planning Commission for Tentative Tract Map approval.
    • Approval obtained by Planning Commission.
    • Applicant satisfies all conditions listed on report to Planning Commission.
    • Applicant applies for Final Map approval.
    • Engineering Staff requests for a Mylar copy of the map from the surveyor or licensed engineer and obtains the City Engineer’s signature.  Engineering staff gives the signed Mylar to Planning Staff.
    • Housing Staff prepares the fee documents, obtains necessary City official signatures (City Attorney, City Manager), provides escrow instructions, and transmits the documents and instructions to Planning Staff.
    • Planning Staff receives the above items and prepares City Council report for Final Map approval. City Clerk signs the fee document at this time.
    • Final Map is approved; City Council adopts a Resolution.
    • Planning Staff routes map and all relevant documents to City Clerk for signature and notifies applicant.
    • Applicant’s title company picks up map and records with County after Planning Staff notifies applicant that documents are ready for pick-up.
  11. Applicant can elect to pay the AHMF upfront or at point of sale.  Please review the AHMF for more information.