FY 2013-2014 REGISTRATION INFORMATION

ANNUAL REGISTRATION FEES ARE DUE MONDAY, JULY 1, 2013.  

At its meeting on Monday, May 13, 2013, the Rent Stabilization Board approved Resolution 13-2 establishing an unchanged 2013/2014 annual registration fee of $194 per unit and approving guidelines for the 2013/2014 fiscal year operating budget.  Please contact the Rent Stabilization Board at 510-981-7368 (981-RENT) for more information. 


  TABLE OF CONTENTS  


 MAY 24, 2013 LETTER TO PROPERTY OWNERS 

Important Reminder - Over the past few years, we’ve attempted to increase our ability to communicate with owners via e-mail. It is cheaper, quicker and a clearer form of communication. In the winter we hope to be able to allow owners that have provided valid e-mail addresses to be able to pay bills and transact business online.  If you have not already done so, please provide your e-mail address and phone number on the enclosed Unit Status Form.  

May 24, 2013

Dear Property Owner:

Enclosed is the 2013/14 registration material for Berkeley residential rental units.  This material includes a billing statement, fact sheet, return envelope, and a Unit Status Form with instructions. The annual registration fee remains unchanged at $194 for each unit covered by the Rent Stabilization Ordinance.  For units where the tenancy commenced prior to January 1, 1999, the Board has once again authorized a direct pass-through of a portion of the registration fees under certain conditions and with proper notice (please see the reverse side of this letter).

Registration fees are due no later than Monday, July 1, 2013.  The Rent Stabilization Ordinance requires that payments not received in the Rent Board Office or postmarked by the due date will be assessed a 100% penalty.  Please return the bottom half of the billing statement with your payment in the enclosed return envelope on or before July 1st.  In an effort to accommodate all property owners, our offices will remain open until 6:30 p.m. on Monday, July 1, 2013.

The billing statement is based on the most recent information provided to our office.  Please review the enclosed Unit Status Form carefully.  If any information on this form is incorrect, cross it out and write the correct information directly on the form.  Please see the sample on the reverse side of the Registration Fact Sheet. The Unit Status Form has a space to provide your e-mail and phone number. This information is voluntary, but I encourage you to provide it as it may allow us to contact you earlier regarding important Rent Board information.

If a prior year’s fee or late penalty appears on your statement, it is important to resolve this account immediately.  An outstanding balance may adversely affect your eligibility to impose Annual General Adjustment increases or to effectuate an eviction for any unit on the property and may result in a collection action.

You may pay by check, cash or charge registration fees to your MASTERCARD or VISA by fully completing the credit card section of the billing statement.  If you pay by credit card, you must provide your daytime telephone number, the V-Code (the last three numbers on the signature line on the back of your credit card) and credit card billing address zip code.  If you do not provide the V-Code or any of the other required credit card information by the due date, your payment may be late and may subject you to a 100% penalty.

If you have any questions concerning the enclosed bill, please call our Registration Unit at 981-7368. 

Sincerely,

Jay Kelekian
Executive Director

 


 REGISTRATION FACT SHEET


  PASS-THROUGH INSTRUCTIONS 

 Instructions to Pass Through Increased Registration Fees to Tenancies Commenced Prior to 1/1/99 

 

Pursuant to Rent Stabilization Board Resolution 13-03, after landlords have paid the 2013-2014 Registration Fee, they may pass through a portion of this year’s fee to their tenants in the form of a $4.00 per month rent increase for 12 consecutive months only for tenancies that commenced prior to January 1, 1999. The $4.00 increase does not become part of the permanent rent ceiling for purposes of calculating next year’s Annual General Adjustment. The $4.00 rent increase allowed by Resolution 13-03 is not automatic, and landlords will only be eligible to pass it through to their tenants after they have paid the 2013-2014 Registration Fee as well as all outstanding fees and penalties and have given their tenants at least thirty (30) days’ prior written notice of the increase. (A sample notice containing all necessary information is included below.) If landlords have already been taking a pass-through pursuant to prior Board resolutions, additional rules may apply (for example, the sum of all pass-throughs cannot exceed $4.00 per month at any time), and they should contact our office for further advice. Additionally, landlords must serve notice to initiate the increase allowed by Resolution 13-03 on or before December 1, 2013, in order to receive their full pass-through. For simplicity and ease of tracking, we recommend that landlords begin taking this pass-through in January 2014 along with their Annual General Adjustment for the year. Unless subsequently extended by the Rent Board, the rent increase authorized by Resolution 13-03 must be terminated and the rent reduced by $4.00 twelve months after it is imposed or December 31, 2014, whichever is earlier. Finally, landlords must send a copy of the notice to pass through charges permitted by Resolution 13-03 to the Rent Board.

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Sample Thirty-Day Notice of Rent Increase
(For tenancies that started prior to 1/1/99)


To:___________________________________________________________________
      (tenant(s) in possession)

___________________________________________________, Berkeley _________
  (address, unit number)                                                                                             (ZIP code)

Pursuant to Berkeley Rent Stabilization Board Resolution 13-03, adopted on May 13, 2013, you are hereby notified that thirty days after serving you with this notice the monthly rent for the premises you now occupy will be increased for the next twelve months.

The present rent on your unit is $____________________ per month.

Your rent will increase by $4.00 pursuant to Rent Board Resolution 13-03.

Your new rent will be $_____________ per month beginning ___________________. (This date must be at least 30 days after service of the Notice of Rent Increase.) This increase is temporary – it will only be collected for the next 12 months – and is not included in the unit’s permanent rent ceiling.

The undersigned hereby verifies that the 2013-2014 City of Berkeley Rent Stabilization Board registration fees, as well as all past fees and penalties, for this property were paid in full prior to service of this notice and a copy of this notice has been sent to the Berkeley Rent Stabilization Board.

________________________________________________ _____________________________ Landlord/Manager                                                                              Date

Advice concerning this Notice and the rental history of the unit is available from the Rent Stabilization Board Public Information Unit, 2125 Milvia Street, Berkeley, CA 94704, 9:00 a.m. - 4:45 p.m., Monday, Tuesday, Thursday and Friday and 12:00 p.m. - 6:30 p.m. on Wednesday, (510) 981-7368.