CIVIC ARTS GRANT APPLICATION
AND SUPPORTING MATERIALS
Application Deadline: Friday, February 17, 2012 by 5:00 p.m.
DEAR BERKELEY ARTS ORGANIZATION:
We are pleased that you are applying for an arts grant from the City of Berkeley. We continue to work on making the forms more user-friendly and to bring the Civic Arts Grant Program into the current best practices in the field.
There are two categories under which to submit your application: Operating Support or Program Support. Only arts and culture nonprofit 501(c)(3) organizations and artistic presenting units of a college or university that are based in the City of Berkeley, with a mailing address in Berkeley, can apply for Operating Support.
All arts nonprofits applying for Operating Support must be on file with the California Cultural Data Project (CDP) and must fill out and download the Berkeley Funder Report and attach it to their application. Please see the section on the CDP for more details.
All applicants applying for Program Support do not have to file with the CDP and will fill out the City’s application as before.
All nonprofit arts organizations that have programs in the City of Berkeley but are based in other cities may apply for Program Support only for a program in Berkeley.
The Civic Arts Grants are on a two-year cycle based on the City of Berkeley Fiscal Year (July 1 – June 30). A two-year grant cycle enables applicants to apply one time every two years. Yearly grant awards will be contingent on the allocation from the City Council awarded each year. The ranking your organization receives from the Grant Review Panel for the first year will be carried over for the second year funding and applicants will continue to invoice yearly.
Support materials and work samples are now required.
CALIFORNIA CULTURAL DATA PROJECT
This year marks the second grant cycle that the Berkeley Civic Arts Commission is engaging
in a partnership with the California Cultural Data Project (CDP). The CDP is a state-wide, collaborative effort of public and private funders throughout California and consists of an online system for collecting and standardizing historical, financial and organizational data. The Berkeley Civic Arts Commission, along with most funders in California, now requires applicants to complete a Cultural Data Profile through the CDP website at (http://www.caculturaldata.org). Organizational Support applicants will fill out the Cultural Data Profile once each year and use that data as part of their application to all participating funders throughout the state.
The CDP will provide the cultural community with consistent, reliable, and comprehensive data on arts and culture in California, enabling organizations to view trends in their data, benchmark themselves against peer organizations, and enhance their organizational capacity. For more information about the partnership between the Berkeley Civic Arts Commission and the CDP, please see the Civic Arts Grants Guidelines, Appendix, posted on the web site.
The Civic Arts Commission has taken a leading role in bringing the CDP to Berkeley arts organizations in the hopes of helping them secure more outside funding in this difficult funding time. Most funders require this, and once CDP online forms have been filled out, they may be used for many funders’ applications.
Please contact the CDP Help Desk at 1-866-9-CAL-CDP (1-886-922-5237) or email@example.com.
The CDP Help Desk is available Monday through Friday from 9:00 a.m. to 5:00 p.m. Please do not
contact the Civic Arts Staff for assistance with your application for the CDP because the City of
Berkeley staff is not trained in this and is not able to assist you.
All applicants are strongly encouraged to attend the free grant workshop scheduled for Monday, January 9, 2012. The workshop will be held at the North Berkeley Senior Center, 1901 Hearst Street, at 6:30 p.m.
APPLICATION DEADLINE (POSTMARKED ONLY)
The deadline to return all completed applications is Friday, February 17, 2012, by 5:00 p.m.
All completed applications must be postmarked on or before February 17, 2012 by 5:00 p.m. Faxed or emailed applications will not be accepted.
The maximum grant amount awarded will be based on up to 10% of the total annual operating or program budget of the applicant’s organization. It is up to each organization to determine and request the specific amount of funding for which it is applying. .
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED
If your application is incomplete, it will not be considered. Before you mail your application, please make sure you have included all of the items listed on the Application Checklist.
WAYS TO OBTAIN AN APPLICATION
Due to the City’s green policy, we no longer mail out hard copies of the application packet. Please find the applicants files below in MSWord and a PDF version. You need to download these forms, fill them in and mail the hard copies with additional attachments into the Civic Arts Office at 2180 Milvia Street, 5th Floor, Berkeley, CA 94704 by the due date.
Paper copies will be available at the Berkeley Central Library in the Arts Section, located at
2090 Kittredge Street and at the Civic Arts Office at 2180 Milvia Street, 5th Floor, Berkeley, CA 94704.
If you have any questions or require assistance in completing the City of Berkeley application form, please contact Mary Ann Merker at 981-7533, email firstname.lastname@example.org.
Thank you for contributing to the artistic vitality of Berkeley.
To read PDF applications, download Adobe Acrobat Reader for free.
OPERATING SUPPORT APPLICATION: (PDF) (MS Word)
PROGRAM SUPPORT APPLICATION: (PDF) (MS Word)
CHECKLIST (MS Word)
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