Agenda Committee Item #4
Council Draft Agenda - July 8, 2003

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Draft AGENDA

BERKELEY CITY COUNCIL MEETING

Tuesday, July 8, 20037:00 P.M.

City Council Chambers, 2134 Martin Luther King Jr. Way

 

Preliminary Matters

Roll Call:

Ceremonial Matters:  In addition to those items listed on the agenda, the Mayor may add additional ceremonial matters.

  1. Proclamation:  American Foundation for Blind

Comments from the City Manager:  The City Manager may make announcements or provide information to the City Council in the form of an oral report.  The Council will not take action on such items but may request the City Manager place a report on a future agenda for discussion.

Comments from the Public:  A total of 30 minutes is scheduled.  Each speaker is limited to a maximum of 3 minutes.

Comments from Youth:  A total of 15 minutes is designated to allow youth an opportunity to address the Council.  Each speaker is limited to a maximum of 3 minutes.

Council Action:  The City Council may take action related to any subject listed on the Agenda.

Consent Calendar

The Council will consider removal and addition of items to the Consent Calendar prior to voting on the Consent Calendar.  All items remaining on the Consent Calendar will be approved in one motion.  Items removed from the Consent Calendar will be taken up after the “Action Calendar” unless the Council reorders the agenda.

1.     Deferred Compensation Plan

From: City Manager

Recommendation:  Adopt second reading of an Ordinance readopting the Deferred Compensation Plan to make technical changes to bring the plan into compliance with the Internal Revenue Code and other Federal laws, rules and regulations and rescinding Ordinance No. 5629-N.S. and all its amendments.

Contact: Nicki Spillane, Human Resources, 981-6800

2.     Traffic Mitigation Measures related to Public Safety Building Parking Lot

From:  City Manager

Recommendation:  Adopt second reading of an Ordinance amending Section 14.52.010A of the Berkeley Municipal Code (BMC) a) reverting the Police preferential parking spaces to metered parking on the west side of Martin Luther King, Jr. Way, except for 5 preferential parking spaces for the Berkeley-Albany Municipal Court, from 125 feet south of Addison Street to 90 feet south and from 370 feet south of Addison Street to 65 feet south; and b) removing parking meters on the north side of Allston Way between Martin Luther King, Jr. Way and McKinley Avenue.

Contact: Peter Hillier, Transportation, 981-7000

3.     Lease Agreement: Rowing Club

From: City Manager

Recommendation:  Adopt second reading of an Ordinance authorizing the City Manager to execute a lease agreement and any amendments with the Berkeley Rowing Club, Inc. for City property located at 2851 West Bolivar Drive in Aquatic Park for an estimated amount of $44,500 for ten years.

Contact: Lisa Caronna, Parks Recreation and Waterfront, 981-6700

4.     Lease Agreement: Waterski Club

From: City Manager

Recommendation:  Adopt second reading of an Ordinance authorizing the City Manager to execute a lease agreement and any amendments with the Berkeley Waterski Club, Inc. to use City property at 2821 West Bolivar Drive in Aquatic Park for an estimated amount of $44,500 for ten years.

Contact: Lisa Caronna, Parks Recreation and Waterfront, 981-6700

5.     Five-Ton Truck Prohibition on Various Streets

From: City Manager

Recommendation:  Adopt second reading of an Ordinance amending Berkeley Municipal Code (BMC) Section 14.56.050 of the Berkeley Municipal Code (BMC) prohibiting use of certain streets by vehicles exceeding 5 ton gross weight.

Contact: Peter Hillier, Transportation, 981-7000

6.     Fiscal Year 2004 Appropriation Ordinance 

From: City Manager

Recommendation:  Adopt second reading of the FY 2004 Appropriation Ordinance.

Contact:  Paul Navazio, Budget, 981-7000

7.     Tax Rate:  Library Services
From:  City Manager

Recommendation:  Adopt second reading of an Ordinance setting the FY 2004 tax rate per square foot for residential dwelling units at $0.1292 per square foot and for industrial, commercial and institutional buildings at $0.1956 per square foot.

Contact:  Phil Kamlarz, City Manager, 981-7000

8.     Special Tax: Maintenance of Parks, City Trees and Landscaping

From: City Manager

Recommendation:  Adopt second reading of an Ordinance levying a FY 2004 special tax of $.09831 per square foot of all improvements to fund the maintenance of parks, City trees, and landscaping.

Contact: Fran David, Finance, 981-7300 and Lisa Caronna, Parks & Waterfront, 981-6700

9.     Special Tax: Emergency Medical Services

From: City Manager

Recommendation:  Adopt second reading of an Ordinance levying a special tax of $0.026112 per square foot of improvements to fund the provision of emergency medical services.

Contact: Fran David, Finance, 981-7300

10.  Tax Rate: Emergency Services for the Severely Disabled

From: City Manager

Recommendation:  Adopt second reading of an Ordinance setting the FY 2004 tax rate for the provision of emergency services for the disabled at $0.00931 per square foot of improvements.

Contact: Fran David, Finance, 981-7300

11.  Tax Rate: Disaster Fire Protection (Measure Q)

From: City Manager

Recommendation:  Adopt second reading of an Ordinance setting the FY 2004 tax rate for the procurement of disaster fire equipment at $0.0125 per square foot of improvements.

Contact: Fran David, Finance, 981-7300

12.  Tax Rate: General Obligation Bonds (Measure S)

From: City Manager

Recommendation:  Adopt second reading of an Ordinance setting the FY 2004 tax rate for the Measure S General Obligation Bonds (Election of 1996) at 0.0425%.

Contact: Fran David, Finance, 981-7300

13.  Tax Rate: Fire Seismic General Obligation Bonds (Measure G, Series C) and the 2002 General Obligation Refunding Bonds

From: City Manager

Recommendation:  Adopt first reading of an Ordinance setting the FY 2004 tax rate for the Fire Seismic General Obligation bonds (Measure G, Series C) and the 2002 General Obligation Refunding Bonds at 0.0300%.

Contact: Fran David, Finance, 981-7300

14.  Approval of Minutes

From: City Manager

Recommendation:  Approve the minutes for Council meetings of June 10, 2003 (special and regular); and June 17, 2003 (special and regular).

Contact: Sherry M. Kelly, City Clerk, 981-6900

15.  Revised Records Retention Schedule

From: City Manager

Recommendation:  Adopt a Resolution approving revised Records Retention Schedules in compliance with the city’s Records Management Program and rescinding Resolution Nos. 58,239-N.S., 57,527-N.S., 56,112-N.S., and 55,432-N.S.

Contact: Sherry Kelly, City Clerk, 981-6900

16.  Needle Exchange

From: City Manager

Recommendation:  Adopt a Resolution reviewing and confirming the continued existence of a local emergency with regard to HIV transmission from use of HIV-Infected Needles among injection drug users, and authorizing the local health officer to take steps to enable the operation of Needle Exchange Emergency Distribution.

Contact: Sherry Kelly, City Clerk, 981-6900

17.  Waive Council Rules for July 15th Meeting

From:  City Manager

Recommendation:  Waive Council Rules of Procedure to allow the City Manager to place action items on the agenda for the meeting of July 15, 2003 due to the upcoming summer recess.

Contact:  Sherry M. Kelly, City Clerk

18.  Contract: The Berkeley Alliance

From: City Manager

Recommendation:  Adopt a Resolution authorizing the City Manager to execute a contract and any amendments with the Berkeley Alliance to provide administrative support for this partnership endeavor with the Berkeley Unified School District (BUSD) and the UC Berkeley in an amount not to exceed $80,000 for the period July 1, 2003 to June 30, 2004.

Contact: Arietta Chakos, City Manager, 981-7000

19.  Contract: Fitness Center Memberships

From: City Manager

Recommendation:  Adopt a Resolution authorizing the City Manager to execute a contract and any amendments with the Downtown Berkeley YMCA in the amount of $272,403 for fitness center memberships for City employees and Legislative Assistants for the period July 1, 2003 through June 30, 2004.

Contact: Paul Navazio, City Manager, 981-7000

20.  Contract: Legislative Representation Services

From: City Manager

Recommendation:  Adopt a Resolution authorizing the City Manager to execute a contract and any amendments in an amount not to exceed $49,970 with Lynn Suter & Associates to provide the City with legislative representation services in Sacramento for the period July 1, 2003 to June 30, 2004.

Contact: Arietta Chakos, City Manager, 981-7000

21.  Purchase Order: Electrical Equipment and Supplies

From: City Manager

Recommendation:  Adopt a Resolution authorizing the City Manager to execute Purchase Orders with Graybar Electric Company, Inc. (Graybar) for purchases of electrical equipment and supplies for all departments not to exceed $150,000 annually through June 30, 2005.

Contact: Fran David, Finance, 981-7300

22.  Purchase Order: Office and Stationary Supplies

From: City Manager

Recommendation:  Adopt a Resolution authorizing the City Manager to execute Purchase Orders with Office Depot Business Services Division (Office Depot) for purchases of office and stationary supplies, and office products for all departments not to exceed $525,000 annually through June 30, 2005.

Contact: Fran David, Finance, 981-7300

23.  Contract: Community Health Services

From: City Manager

Recommendation:  Adopt a Resolution authorizing the City Manager to execute amendments to the contracts to extend the terms to June 30, 2004 and increase the amounts not to exceed: Alta Bates Medical Center ($60,000), Berkeley Unified School District ($40,514), California Department of Health Services Microbial Diseases Laboratory ($423,215), and LifeLong Medical Care ($77,134) for the provision of essential health services.

Contact: Fred Medrano, Health and Human Services, 981-5100

24.  California Youth Energy Services Program

From: City Manager

Recommendation:  Adopt a Resolution authorizing the City Manager to execute a sole-source contract and any amendments with Rising Sun Energy, a non-profit organization, to provide energy services and youth employment through California Youth Energy Services (CYES) for the period July 1, 2003 through June 30, 2004 in an amount not to exceed $40,000.

Contact: Stephen Barton, Housing, 981-5400

25.  Revision to Rental Housing Safety Program

From: City Manager

Recommendation:  Adopt first reading of an Ordinance amending Sections 12.48.030, 12.48.050, and 12.48.110 of the Berkeley Municipal Code (BMC) and adding sections 12.48.120 and 19.40.110 to allow for changes to the Rental Housing Safety Program (RHSP).

Contact: Stephen Barton, Housing, 981-5400

26.  Contract: Sanitary Sewer Project

From: City Manager

Recommendation:  Adopt a Resolution: 1) approving plans and specifications for the Sanitary Sewer Project located at Fifth Street, Seventh Street, Eighth Street, Ninth Street, Addison Street and Allston Way; 2) accepting the bid of Gold Wing Engineering; and
3) authorizing the City Manager to execute a contract and any amendments in an amount not to exceed $840,943 for the period of 220 calendar days.

Contact: Rene Cardinaux, Public Works, 981-6300

27.  Grant: Beverage Container Recycling

From: City Manager

Recommendation:  Adopt a Resolution authorizing the City Manager to accept a grant and execute resulting agreement from the California Department of Conservation (DOC) in the amount of $85,565 and amend the FY 2004 Solid Waste Management Division budget.

Contact: Rene Cardinaux, Public Works, 981-6300

28.  Purchase Order: Mattress Recycling and Transportation Services

From: City Manager

Recommendation:  Adopt a Resolution increasing Purchase Orders with St. Vincent de Paul Society for mattress recycling and transportation services in an amount not to exceed $30,000 to pay invoices for the closing of FY 2003.

Contact: Rene Cardinaux, Public Works, 981-6300

29.  Lease:  Central Duplicating and Mail Service
From:  City Manager

Recommendation:  Adopt first reading of an Ordinance authorizing the City Manager to accept a month-to-month tenancy with RILCO-Center, LLC for continued occupancy of that portion of 2055 Center Street used for central duplicating and mail services and authorizing up to seven months of rental payments at $5,250 per month, for a total not to exceed $36,750 in FY 2004, and further authorizing additional operating expenses of approximately $7,000 for maintenance and utilities.

Contact:  Fran David, Finance, 981-7323

30.  Transfer Station Cash Receipts / Cash Handling Audit (PDF, 2 MB)

From: City Auditor

Recommendation:  Request the City Manager report back on November 25, 2003, regarding the implementation status of each of the Auditor’s recommendations in the attached report, and, should any recommendations remain outstanding, to fully implement them by January 31, 2004, and report back in February.

Contact: Ann-Marie Hogan, City Auditor, 981-6750

31.  Proclamation: Berkeley High School Men's Varsity Lacrosse Team (PDF, 96 KB)

From: Councilmember Olds

Recommendation:  Approve a proclamation honoring the Berkeley High School Men’s Varsity Lacrosse Team for their winning season and number one ranking in California.

Contact: Betty Olds, Councilmember District 6, 981-7160

32.  Proclamation: CeCe Weeks Commemoration Day (PDF, 227 KB)

From: Councilmember Spring

Recommendation:  Approve a proclamation declaring July 27th, annually, as CeCe Weeks Commemoration Day in memory of her outstanding contributions to civil rights.

Contact: Dona Spring, Councilmember District 4, 981-7140

33.  HR 1157: Freedom to Read (PDF, 252 KB)

From: Councilmember Worthington

Recommendation: Support HR 1157 Freedom to Read (exempting bookstores and libraries from parts of the Foreign Intelligence Surveillance Act) and send a letter of our support to U.S. Congressional representatives.

Contact: Kriss Worthington, Councilmember District 7, 981-7170
 

Action Calendar – Public Hearing

34.  Appeal: 1936 Delaware Street

a.      From:  City Manager (July 8, 2003)

b.      City Manager Supplemental Report  (June 17, 2003)

Recommendation:  Grant the request of the applicant and appellant to continue the public hearing, without taking testimony, to July 8, 2003, and waive Council rules to schedule a public hearing on a non-public hearing night.

Contact:  Phil Kamlarz, Planning, 981-7400

c.       From: City Manager (May 13, 2003)

Recommendation:  Adopt a Resolution affirming the Zoning Adjustments Board’s approval of Use Permit #02-10000060, to add two dwellings by enlarging an existing single-family dwelling by raising it one story and by constructing a second two-story building, and dismissing the appeal.

Contact: Carol Barrett, Planning, 981-7400

d.      Appeal (May 13, 2003)

1.      Ted Kluger

e.      Communications (May 13, 2003)

1.      Jane and Ted Kluger (3)

2.      Patricia Hom

3.      David Levy, Morrison & Foerster

4.      Rena Rickles

f.        Supplemental Communication (May 13, 2003)

20.  Ted Kluger (2)

21.  Petition with 46 Signatures, submitted by Jayne Kluger

22.  Rena Rickles

23.  James Mellgren

24.  Sydney Turnshek

g.      Supplemental Communication (May 13, 2003)

39.  Sydney Turnshek

40.  James Mellgren

h.      Communications (June 17, 2003)

1.      Ted Kluger (2)

2.      David C. Levy, Morrison & Foerster LLP (2)

3.      Sydney Turnshek

i.        Supplemental Communications (June 17, 2003)

16.  Rena Rickles (2)

NOTICE CONCERNING YOUR LEGAL RIGHTS: If you object to a decision by the City Council to approve or deny a use permit or variance for a project the following requirements and restrictions apply:  1) No lawsuit challenging a City decision to deny (Code Civ. Proc. '1094.6(b)) or approve (Gov. Code '65009(c)(5)) a use permit or variance may be filed more than 90 days after the date the Notice of Decision of the action of the City Council is mailed. Any lawsuit not filed within that 90-day period will be barred.  2) In any lawsuit that may be filed against a City Council decision to approve or deny a use permit or variance, the issues and evidence will be limited to those raised by you or someone else, orally or in writing, at a public hearing or prior to the close of the last public hearing on the project.

 

Action Calendar – Old Business

35.  Marina Master Plan and Related Environmental Documents (CF 138-99)(Held over from June 24, 2003 by Councilmember Worthington)

From: City Manager

Recommendation:  Adopt two Resolutions approving: 1) the Mitigated Negative Declaration, and Mitigation, Monitoring, and Reporting Program; and 2) the Marina Master Plan and rescinding Resolution No. 53,838-N.S.

Contact: Lisa Caronna, Parks Recreation and Waterfront, 981-6700

36.  Residential Preferential Parking

From: City Manager

Recommendation:  Adopt first reading of an Ordinance amending Berkeley Municipal Code (BMC) Chapter 14.72 regarding administrative changes.

Contacts: Fran David, Finance, 981-7300 and Peter Hillier, Transportation, 981-7000

37.  Temporary Signs

From: City Manager

Recommendation:  Adopt first reading of an Ordinance amending Section 20.16.070 of the Berkeley Municipal Code (BMC), to require that temporary noncommercial signs on public property need not bear the name of the sponsor, and clarifying regulations applicable to temporary commercial signs on public property.

Contact: Manuela Albuquerque, City Attorney, 981-6950

38.  Contract: MBIA MuniServices Company

From: City Manager

Recommendation:  Adopt a Resolution authorizing the City Manager to execute a contract with MBIA MuniServices Company (MMC) as follows: 1) Scope of Services to include Business License Tax discovery services and Transient Occupancy Tax audit services; 2) Compensation for Other Revenue Sources to include compensation for one-time business License Tax Discovery services and Transient Occupancy Tax audit services for a one-time fee; and 3) extend the term through June 30, 2004.

Contact: Fran David, Finance, 981-7300

39.  Grant Application: Brownfields Economic Development Initiative for the Ed Roberts Campus

From: City Manager

Recommendation:  Adopt a Resolution authorizing the City Manager to submit an application for $2,000,000 for a Brownfields Economic Development Initiative (BEDI) grant to the U.S. Department of Housing and Urban Development for construction of the Ed Roberts Campus.

Contact: Stephen Barton, Housing, 981-5400

40.  Section 108 Loan Guarantee Application: Ed Roberts Campus

From: City Manager

Recommendation:  Adopt a Resolution authorizing the City Manager to submit an application not to exceed $6,000,000 to the U.S. Department of Housing and Urban Development Section 108 Loan Guarantee Program for construction of the Ed Roberts Campus.

Contact: Stephen Barton, Housing, 981-5400

41.  Accessory Dwelling Units

From: City Manager

Recommendation:  Adopt the first reading of an Ordinance amending various sections of the Berkeley Municipal Code (BMC) Title 23 relating to Accessory Dwelling Units.

Contact: Phil Kamlarz, Planning, 981-7400

42.  Lawrence Berkeley National Laboratory (PDF, 150 KB)

From: Mayor Bates

Recommendation:  Adopt a Resolution directing: 1) City planning and environmental staff to conduct preliminary analyses of all major planned development projects at Lawrence Berkeley National Laboratory (LBNL) and provide a written summary of land use and environmental issues; and 2) the City Manager identify a “Lab Liaison” who will be responsible for coordinating City/LBNL relations.

Contact: Tom Bates, Mayor, 981-7100

 

Action Calendar – Time Critical

 

Information Reports

43.  Business License Tax Audit for FY 2001 (CF 157-02)

From: City Manager

Contact: Fran David, Finance, 981-7300

44.  Formal Bid Solicitations and Request for Proposals

From: City Manager

Contact: Fran David, Finance, 981-7300

45.  Grant: Maternal Child and Adolescent Health Program

From: City Manager

Contact: Fred Medrano, Health and Human Services, 981-5100

 

Communications

Council rules limit action on Communications to referral to the City Manager and/or Boards and Commissions for investigation and/or recommendations.

Adjustment of “On-Time” Window for Paratransit Pickups

41.              Patrisha Piras, AC Transit Board of Directors

Vehicle Maintenance Manager, Bill Ivie, and Alternative Sources of Power

42.              Martin Bourque

 

Adjournment