Agenda Committee Item #4
Council Draft Agenda - June 8, 2004

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DRAFT AGENDA

BERKELEY CITY COUNCIL MEETING

Tuesday, June 8, 20047:00 p.m.

Council Chambers, 2134 Martin Luther King Jr. Way

 

Preliminary Matters

Roll Call

Ceremonial Matters: In addition to those items listed on the agenda, the Mayor may add additional ceremonial matters.

City Manager Comments:  The City Manager may make announcements or provide information to the City Council in the form of an oral report.  The Council will not take action on such items but may request the City Manager place a report on a future agenda for discussion.

Public Comment:  A total of 30 minutes is scheduled.  Each speaker is limited to a maximum of 3 minutes.

Youth Comments: A total of 15 minutes is scheduled.  Each speaker is limited to a maximum of 3 minutes.

Council Action:  The City Council may take action related to any subject listed on the Agenda.

 

Consent Calendar

The Council will consider removal and addition of items to the Consent Calendar prior to voting on the Consent Calendar.  All items remaining on the Consent Calendar will be approved in one motion.  Items removed from the Consent Calendar will be taken up after the "Action Calendar" unless the Council reorders the agenda.

1.      Minutes for Approval

From: City Manager

Recommendation: Approve the minutes for Council meetings of May 18, 2004 (special and regular), and May 25, 2004 (special and regular).

Contact: Sherry Kelly, City Clerk, 981-6900

2.      Needle Exchange

From: City Manager

Recommendation:  Adopt a Resolution reviewing and confirming the continued existence of a local emergency with regard to HIV transmission from use of HIV-Infected Needles among injection drug users, and authorizing the local health officer to take steps to enable the operation of Needle Exchange Emergency Distribution.

Contact: Sherry Kelly, City Clerk, 981-6900

3.      Contract:  Enterprise Content Management System

From:  City Manager

Recommendation:  Adopt a Resolution authorizing the City Manager to execute an amendment to the contract with ImageSource, Inc. for purposes of implementing and expanding an enterprise content management system as follows:  1) increasing the scope of services and for the purchase of software and hardware to complete Phase I implementation in an amount not to exceed $40,000; 2) purchasing of additional software licenses for Phase II implementation in an amount not to exceed $80,000; and 3) payment of software assurance for 50 concurrent licenses for the term of the contract period of five years from February 28, 2004 through June 30, 2009 in an amount not to exceed $300,000 for a total new contract amount of $720.000.

Financial Implications:  General Fund - $420,000.

Contact:  Sherry M. Kelly, City Clerk, 981-6900

4.      Contract: Real-Time Closed Captioning Stenography Services

From: City Manager

Recommendation:  Adopt a Resolution authorizing the City Manager to execute a personal services contract and any amendments with Theresa “Teri” Darrenougue for the provision of real-time closed captioning stenography services at all worksessions, regular and special meetings of the Council, Housing Authority and Redevelopment Agency for the period July 1, 2004 to June 30, 2005 in an amount not to exceed $50,000, and for four one-year renewable options at the same rate.

Financial Implications: City Clerk Department – $50,000.

Contact: Sherry Kelly, City Clerk, 981-6900

5.      Telegraph Property and Business Improvement District Assessment for FY 2005

From:  City Manager

Recommendation:  Adopt a Resolution: 1) approving the Annual Assessment Report on the Telegraph Property and Business Improvement District for FY 2004; 2) declaring an intention to levy special assessments in the District for FY 2005; and 3) setting a public hearing on the levy of assessments for July 20, 2004.

Financial Implications:  BID Revenue - $231,000.

Contact: Tom Myers, Economic Development, 981-7530

6.      Appropriations Limit for FY 2005

From: City Manager

Recommendation:  Adopt a Resolution providing notice that: 1) Council will adopt an appropriations limit for FY 2005 at its meeting of June 22, 2004; and 2) the amount of the limit and background material used in its calculation will be available for public review in the City Clerk Department on or before June 7, 2004.

Financial Implications: None.

Contact: Fran David, Finance, 981-7300

7.      Formal Bid Solicitations and Requests for Proposals

From: City Manager

Recommendation:  Approve new invitations for bids and requests for proposals (RFP) that will be, or are planned to be, issue; that have been issued and received due to extenuating circumstances; or that have been sent out (opened) but not yet received (closed).

Financial Implications: Various Funds – $1,191,000.

Contact: Fran David, Finance, 981-7300

8.      Contract: Rescue Systems I Training

From: City Manager

Recommendation:  Adopt a Resolution authorizing the City Manager to execute a contract and any amendments with Industrial Emergency Council to provide Rescue Systems I training for the Fire Department through a Federal Emergency Management Agency (FEMA) grant from June 9, 2004 to June 30, 2005 in an amount not to exceed $58,410.

Financial Implications: FEMA Grant – $58,410.

Contact: Reginald Garcia, Fire, 981-5500

9.      Grant:  Federal Emergency Management Agency Assistance to Firefighters

From: City Manager

Recommendation: Adopt a Resolution authorizing the City Manager to apply for and accept a grant, and any amendments, from the Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant Program in the amount of $189,875 to fund a Type III firefighting engine ($271,250) for use in fighting potentially catastrophic fires in the urban/wildland interface.

Financial Implications: FEMA Grant - $189,875; City match - $81,375.

Contact: Reginald Garcia, Fire, 981-5500

10.  Contract: Bus Transportation for Summer Programs

From: City Manager

Recommendation:  Adopt a Resolution authorizing the City Manager to execute a contract and any amendments with the Berkeley Unified School District (BUSD) for bus transportation for summer recreation and day camp programs in an amount not to exceed $154,000 for a three year period, beginning July 1, 2004 and ending June 30, 2007.

Financial Implications: Berkeley Day Camp, Recreation Programs, and Young Adult Project Budgets – $154,000.

Contact: Marc Seleznow, Parks Recreation & Waterfront, 981-6700

11.  Contract: Straw Bale Building at Shorebird Park

From: City Manager

Recommendation:  Adopt a Resolution increasing the City Manager’s expenditure authority by $20,000 for a new amount not to exceed $416,000 for construction of the Straw Bale Building at Shorebird Park.

Financial Implications: Marina Capital Projects Fund – $20,000.

Contact: Marc Seleznow, Parks Recreation & Waterfront, 981-6700

12.  R-1A District Density Clarification

From: City Manager

Recommendation:  Adopt the first reading of an Ordinance amending Berkeley Municipal Code (BMC) Section 23D.20.070B, clarifying that an R-1A zoned lot must contain at least 4,500 square feet of lot area in order to establish two units.

Financial Implications: None.

Contact: Dan Marks, Planning, 981-7400

13.  Contract: Sanitary Sewer Project

From: City Manager

Recommendation:  Adopt a Resolution: 1) approving plans and specifications for the Sanitary Sewer Project located at Grizzly Peak Boulevard, Bonita Avenue, Henry Street, Cedar Street, Walnut Street, Shattuck Avenue, Durant Avenue, Bancroft Way, Bowditch Street and Warring Street; 2) accepting the bid of McNamara and Smallman Construction, Inc.; and 3) authorizing the City Manager to execute a contract and any amendments in an amount not to exceed $1,157,273 for the period of 220 calendar days.

Financial Implications: Sewer Capital Improvement Fund – $1,57,273.

Contact: Rene Cardinaux, Public Works, 981-6300

14.  Grant: Transportation Development Act Article 3 Fund Allocations for Bicycle and Pedestrian

From: City Manager

Recommendation: Adopt a Resolution: 1) authorizing the City Manager to submit a grant application for $64,281 to the Metropolitan Transportation Commission (MTC) for Transportation Development Act (TDA) Article 3 funds in FY 2004-2005 for Bicycle Safety Education and Pedestrian Planning, authorizing the City Manager to accept the grant, execute any resultant agreements and amendments, and authorize the implementation of the projects and 2) declaring that the City is eligible to request an allocation of TDA Article 3 funds pursuant to Section 99234 of the Public Utilities Code.

Financial Implications: Grant – $64,281.

Contact: Peter Hillier, Transportation, 981-7010

15.  Elmwood Theater Business Improvement Area Assessments for FY 2005

a.      From: Elmwood Advisory Board (PDF, 697 KB)

Recommendation: Adopt a Resolution: 1) approving the Annual Assessment Report for the Elmwood Theater Business Improvement Area for FY 2004; declaring and intention to levy annual assessments in the Improvement Area for FY 2005; and 3) setting a public hearing on the levy of assessments for July 20, 2004.

Financial Implications: BID Revenue - $19,500.

Contact: Tom Myers, Acting Secretary, 981-7530

b.      From: City Manager

Recommendation:  The City Manager Concurs with the content and recommendation of the commission.

Contact: Tom Myers, Economic Development, 981-7530
 

Action Calendar – Appeals

16.  515 Spruce Street

a.      From:  City Manager

Recommendation: Adopt a Resolution dismissing the appeal and affirming the decision of the Zoning Adjustments Board (ZAB) approving an Administrative Use Permit (AUP) to construct a Major Residential Addition at 515 Spruce Street.

Financial Implications: None.

Contact: Dan Marks, Planning, 981-7400

b.      Appeal

1.      Daniel L. Sanders

2.      Alan Lifshay, M.D.

3.      Sigvor Hamre Thornton

4.      Dorothy Anneser

5.      Herman Kahn

c.       Communication

1.      S. Bornhonesque

 NOTICE CONCERNING YOUR LEGAL RIGHTS: If you object to a decision by the City Council to approve or deny a use permit or variance for a project the following requirements and restrictions apply:  1) No lawsuit challenging a City decision to deny (Code Civ. Proc. '1094.6(b)) or approve (Gov. Code '65009(c)(5)) a use permit or variance may be filed more than 90 days after the date the Notice of Decision of the action of the City Council is mailed. Any lawsuit not filed within that 90-day period will be barred.  2) In any lawsuit that may be filed against a City Council decision to approve or deny a use permit or variance, the issues and evidence will be limited to those raised by you or someone else, orally or in writing, at a public hearing or prior to the close of the last public hearing on the project.

 

Action Calendar – Old Business

17.  Elimination of Community Service Program (Held over from May 25, 2004)

From: City Manager

Recommendation:  Adopt a Resolution authorizing the City Manager to eliminate community service as an option of in lieu of payment for parking citations, due to the loss of revenue and the required staffing to manage the program.

Financial Implications:  Revenue - $275,000 annually.

Contact: Fran David, Finance, 981-7300

 

Action Calendar – New Business

18.  City’s Response to University of California, Berkeley Long Range Development Plan (LRDP) Draft Environmental Impact Report (DEIR)

From:  City Manager

Contact:  Arrietta Chakos, City Manager, 981-7000

19.  Ballot Measure:  Change Date of Mayoral Election

From:  City Manager

Recommendation:  Provide comments to the City Attorney on the text, title and City Attorney’s analysis of a ballot measure (charter amendment) for the November 2004 ballot to change the date of the mayoral election to coincide with the presidential election and make conforming changes to the term of the office of mayor.

Financial Implications:  See report.

Contact: Manuela Albuquerque, City Attorney, 981-6950

20.  Citizens Budget Review Commission’s Budget Recommendations

a.      From:  Citizens Budget Review Commission

Recommendation:

Contact: Tracy Vesely, Secretary, 981-7000

b.      From:  City Manager

Recommendation:

Contact:  Phil Kamlarz, City Manager, 981-7000

21.  2004 Arts and Cultural Plan

a.      From: Civic Arts Commission (PDF, 5 MB)

Recommendation:  Adopt a Resolution adopting the 2004 Arts and Culture Plan.

Financial Implications: See report.

Contact: Mary Ann Merker, Secretary, 981-7533

b.      From: City Manager

Recommendation:  Refer any program with fiscal implications to the budget process.

Contact: Tom Myers, Economic Development, 981-7530

22.  FY 2005 Community Agency Funding

a.      From: Human Welfare Community Action Commission

Recommendation:  Adopt a Resolution to make strategic cuts to certain community agencies while maintaining all other funding to community agencies serving low-income individuals and families.

Financial Implications: General Fund – $57,124 savings.

Contact: Kristen Lee, Secretary, 981-5427

b.      From: City Manager

Recommendation: 

Contact: Stephen Barton, Housing, 981-5400

23.  Transportation Commission Procedures and Protocols

a.      From: Transportation Commission (PDF, 248 KB)

Recommendation:  Direct staff to: 1) refer all transportation-related items, including items requiring Council decision or which come before another commission, to the Transportation Commission, according to procedure established in Resolutions 60,504–N.S. and 55,751–N.S. and provide background information on those items in advance of Commission meetings; 2) institute a three week deadline for communication when practical from Commission to Council while ensuring sufficient Council consideration; and 3) cover the communication protocol in commissioner trainings conducted by the City Manager’s office.

Financial Implications: None.

Contact: Peter Hillier, Secretary, 981-7101

b.      From: City Manager

Recommendation:  The City Manager does not concur with the recommendations of the Commission.

Contact: Peter Hillier, Transportation, 981-7010

24.  BART Parking and Validation Programs

a.      From: Transportation Commission (PDF, 310 KB)

Recommendation:  Adopt a Resolution urging BART to charge all single occupancy vehicles without disabled placards a parking fee at Ashby and North Berkeley BART stations and urge BART to revitalize their parking validation program at North Berkeley Station and to implement a new parking validation program at the Ashby Station.

Financial Implications: Unknown.

Contact: Peter Hillier, Secretary, 981-7101

b.      From: City Manager

Recommendation:  The City Manager concurs with the content and recommendations of the report.

Contact: Peter Hillier, Transportation, 981-7010

25.  Proposed Budget Cuts to Parks Recreation & Waterfront Youth Programs

a.      From: Youth Commission (PDF, 186 KB)

Recommendation:  Do not make the proposed budget cuts to the Recreation Youth programs for FY 2004-2005. However, if cuts are made, priority should be made to maintain funding for the following: 1) all teen programs in the recreation and youth budgets; 2) swimming at no cost for youth enrolled in summer fun camps; 3) operation of only one swimming pool during the winter months to save costs.

Financial Implications: All Recreation and Youth Programs – $800,000; Priority programs – $50,000.

Contact: Phil Harper-Cotton, Secretary, 981-6671

b.      From: City Manager

Recommendation:  The City Manager recommends referring the report to the budget process.

Contact: Marc Seleznow, Parks Recreation & Waterfront, 981-6700

Information Reports

26.  Investigation of Problems Using Touch Screen Voting Equipment

From: City Manager

Contact: Sherry Kelly, City Clerk, 981-6900

27.  Landmarks Preservation Commission Notice of Decision: 2211 Fifth Street - Disapproval of Application to Designate Structure of Merit

From: City Manager

Contact: Dan Marks, Planning, 981-7400

28.  Landmarks Preservation Commission Notice of Decision: 2222 Shattuck Avenue - Approval of Structure Alteration Plan

From: City Manager

Contact: Dan Marks, Planning, 981-7400

29.  Major Residential Addition Policy Interpretations (CF 32-03, 41-03, 46-03)

From: City Manager

Contact: Dan Marks, Planning, 981-7400

30.  Planning Commission Review of Potential Hotel/Conference Center (CF 76-03)

From: City Manager

Contact: Dan Marks, Planning, 981-7400

31.  Library Purchasing and Accounts Payable Audit (PDF, 2 MB)

From: City Auditor

Contact: Ann-Marie Hogan, Auditor, 981-6750

 

Communications

Council rules limit action on Communications to referral to the City Manager and/or Boards and Commissions for investigation and/or recommendations.
 

Adjournment