Regular Meeting eSummary
December 17
, 2002

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SUMMARY

BERKELEY HOUSING AUTHORITY

TUESDAY, DECEMBER 17, 2002

Preliminary Matters

Roll Call:  6:30 p.m.  All present.

Comments from the Public:  2 speakers.

Consent Calendar

Moved, seconded, carried (Olds/Maio) to adopt the Consent Calendar in one motion except as indicated:

1.      Minutes for Approval (PDF, 160 KB)

From: Executive Officer

Recommendation: Approve the minutes for Authority meeting of November 19, 2002 (regular).

Contact: Sherry Kelly, Authority Clerk, 981-6900

Action:  Approved minutes.

2.      Contract:  Landscape Maintenance (PDF, 179 KB)

From:  Executive Director

Recommendation:   Adopt a Resolution authorizing the Executive Officer to execute an amendment to the contract with Freitas Landscape & Maintenance for landscape maintenance services, extending the term through January 31, 2003 to avoid interruption of service, and increasing the amount by $2,500 for a total not to exceed $30,000.

Contact:  Stephen Barton, Housing, 981-5400

Action:  Removed from the Consent Calendar by Authority Member Olds.  Moved, seconded, carried (Olds/Maio) to adopt Resolution No. 674.

3.      Contract:  Construction Management (PDF, 156 KB)

From:  Executive Director

Recommendation:   Adopt a Resolution authorizing the Executive Officer to execute an amendment to the contract with Charles O’Neil increasing the amount by $25,000 for a total not to exceed $50,000 through June 30, 2003.

Contact:  Stephen Barton, Housing, 981-5400

Action:  Adopted Resolution No. 675.

4.      Contract:  Building Maintenance (PDF, 225 KB)

From:  Executive Director

Recommendation:   Adopt a Resolution authorizing the Executive Director to execute a contract and any amendments with AA-1 Construction for routine building and internal rehabilitation for the 75 units of rental housing for an initial six-month period in an amount not to exceed $340,000 with an option to renew for an additional twelve-month period at the discretion of the BHA Manager and/or the Purchasing Manager in an amount not to exceed $613,000; and authorizing the Executive Officer to amend the payment provision as necessary to reflect any changes in the U.S. Department of Housing and Urban Development (HUD) mandated wage determination.

Contact:  Stephen Barton, Housing, 981-5400

Action:  Adopted Resolution No. 676.

5.      Security Deposit Revolving Loan Fund Program (PDF, 383 KB)

From:  Executive Officer

Recommendation:   Adopt a Resolution establishing a Security Deposit Revolving Loan Fund Program (SDRLFP) to assist Section 8 applicants with paying their security deposits, and endorsing a plan to:  1) commit $75,000 of the $368,000 in Anti-Blight Program loan funds that will become available at the end of the current fiscal year to fund the SDRLFP, while referring the remaining $293,000 to the mid-year budget review process; 2) advance the SDRLFP with $75,000 in HOME Program funds from the current Housing Trust Fund (HTF) account to be reimbursed when the Anti-Blight loan funds become available; and 3) revise the Consolidated Plan to allow use of the federal HOME Program funds for the SDRLFP.

Contact:  Stephen Barton, Housing, 981-5400

Action:  Removed from the Consent Calendar by Authority Member Maio.  Moved, seconded, carried (Maio/Payne; Absent – Olds, Worthington) to adopt Resolution No. 677.

6.      Section 108 Loan Repayment (PDF, 248 KB)

From:  Executive Officer

Recommendation:   Adopt a Resolution committing up to fifty percent of the Berkeley Housing Authority’s annual Capital Fund allocation over a ten-year period to repay the $1.4 million Section 108 loan that the U.S. Department of Housing and Urban Development has reserved for the City on behalf of the agency’s public housing rehabilitation project.

Contact:  Stephen Barton, Housing, 981-5400

Action:  Adopted Resolution No. 678.

Information Reports

7.      Emergency Prioritization Program (PDF, 375 KB)

From:  Executive Officer

Contact:  Stephen Barton, Housing, 981-5400

Action:  Received and filed.

Adjournment

Adjourned at 6:47 p.m.